BOARD OF FINANCE
TOWN OFFICE BUILDING
40 OLD FARMS ROAD
WILLINGTON, CT 06279
REGULAR MEETING MINUTES
Thursday, July 18, 2013
Members Present: Members Absent:
Ann Marie Brown, Chairman Elizabeth Marco
Alan Ference, Vice-Chair
Peter Latincsics, Secretary
Robert Wiecenski
Elizabeth Treiber
Annemarie Poole – Alternate
John Patton - Alternate
Also Present: Christina Mailhos, 1st Selectman; Donna Latincsics, Business Manager; Tish Ignatowicz, Treasurer
Vice-Chairman Ann Marie Brown called the meeting to order at 7:05 P.M.
SEATING OF ALTERNATES
Robert Wiecenski motioned to seat Annemarie Poole for Elizabeth Marco, Elizabeth Treiber seconded. All were in favor, motion carried.
PRESENT TO SPEAK.
Selectman Mailhos asked that we add a bus lot trailer appropriation request to the agenda.
Ann Marie Brown motioned to add the bus lot trailer appropriation request to the agenda. Alan Ference seconded. All were in favor, motion carried.
APPROVAL OF MINUTES
Motion to approve the Regular Meeting Minutes of June 20, 2013 was made by Alan Ference, Elizabeth Treiber seconded with the following amendment. All were in favor, Elizabeth Treiber abstained, motion carried.
Page 2,under transfers, 3rd to last paragraph, Alan Ference's name was spelled wrong.
Motion to approve the Special Meeting Minutes of July 9, 2013 was made by Alan Ference, Elizabeth Treiber seconded. All were in favor, Ann Marie Brown and Annemarie Poole abstained, motion carried.
Board of Finance -2- July 18, 2013
NEW BUSINESS
Planning & Zoning Staffing Request
Andrew Marco, Planning & Zoning Commission Chairman, presented the request to the Board to hire an Assistant Planning and Zoning Agent. He feels that he might of swayed the Board the wrong way when this was requested before. He explained the function of the Land Use Dept. and the need for more staff. They feel that the citizens are effected by having a smaller staff. They need to focus on new applications. He said that he is not asking for an amount but advice. He gave the following options:
- Do nothing - which he does not recommend.
- hire a consultant at $40/hour - the bargaining unit might not like.
- hire someone part time - feels that this is the best course of action. This would allow the land use dept to do what they need to do.
Discussion followed including:
- Salary and possible benefits
- current violations and complaints
- 10 hours vs 20 hours
- certifications needed
The Board recommended that they check with other towns to see if there are any qualified and certified people looking for more hours to help with the current need.
CIP Adjustment
Stu Cobb presented the request. They have received a FEMA grant and would like to move up another project on the CIP. John Patton informed them that there is a CIP meeting in a couple of weeks where this can be discussed.
Sweeper & Backhoe Appropriation
Selectman Mailhos presented the request to the Board. The request is for funds to purchase a used sweeper that would be reimbursed with lease proceeds. The lease would be for a used backhoe, used sweeper and a new ambulance. John Patton suggested that she check what the value is for a used sweeper and check with the leasing company to make sure they would do a lease on apparatus that is more than ten years old.. This request was tabled until the August meeting.
PW Storm Water Drainage Appropriation
The request is to upgrade the drainage at the Public Works Garage. The funds will be reimbursed by the State of Connecticut Local Capital Improvement Program.
Board of Finance -3- July 18, 2013
Alan Ference motioned that the Board of Finance recommends that the Board of Selectmen call a Town Meeting to appropriate $43,272 from the Capital Projects Fund - LoCIP-PW Storm Water for the purpose of Storm Water Improvements at the Public Works Garage to be reimbursed by the State of Connecticut Local Capital Improvement Program. Ann Marie Brown seconded. All were in favor, motion carried.
Bus Lot and Trailer
Selectman Mailhos explained the request to the Board. The request is to replace the office trailer at the school bus lot.
Alan Ference motioned that the Board of Finance recommends that the Board of Selectmen call a Town Meeting to appropriate $40,000 from the Capital Reserve Fund to replace the existing modular office and improve the drainage at the Bus lot of Route 320. Robert Wiecenski seconded. All were in favor, motion carried.
Old Town Hall Renovation Capital Project
Selectman Mailhos explained the project.
Alan Ference motioned that the Board of Finance recommends the Board of Selectmen call a Town Meeting to appropriate $63,171.76 from Miscellaneous Revenue for the purpose of supporting ADA improvements at the Old Town Hall. Robert Wiecenski seconded. All were in favor, motion carried.
Transfer Requests
Donna Latincsics presented the transfer requests.
Alan Ference motioned to transfer $199 to line item #0172 Zoning Board of Appeals, $3 to line item #0231 Fire Marshal and $13 to line item #0151 Town Clerk from line item #0831 employee insurance. Elizabeth Treiber seconded. All were in favor, motion carried.
Energy Performance Contract
Selectman Mailhos presented the Board with the proposal. The proposal is for $757,500 in energy efficiency improvements. There is no money up front to do this, its funded entirely the annual energy savings.
John Patton said that he would prefer this if it were cash flow positive instead of cash flow neutral. Peter Latincsics thanked Selectman Mailhos for her effort and time spent on the project. Discussion followed. Ann Marie Brown said that this would need the backing of the community to work.
OLD BUSINESS -none
CORRESPONDENCE - none
Board of Finance -4- July 18, 2013
GOOD & WELFARE
Debra Lewis asked the Board what date should be put on the plaque for Ken Schoppmann. Chairman Brown ask that Ken be invited to a small gathering before the next meeting for the presentation. The plaque will be ordered and ready by that date.
ADJOURMENT
The meeting was adjourned at 9:59 p.m.
Respectfully submitted,
Debra L. Lewis
BOF Recording Secretary
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